Yes, with NO strings attached! NO per-head pricing plans! NO worry of cost for on-boarding the next new employee. You will enjoy UNLIMITED data storage and be able to add UNLIMITED employees. HR.my is crowdfunded by the user community, and this helps HR.my remain free for all users. Plus, FREE does not just mean Price-less alone, but also complete FREEDOM - you may export important data anytime, and even close your account if you wish!
Each Employer account could add UNLIMITED number of employees, who also get to sign up their Employee Web Accounts for free. Employers may empower employees involved in HR function to manage the Employer account with a powerful Role-based User Access Control.
Maximum data security is always top priority of HR.my. Your data stored at HR.my is encrypted at rest and in transit. All connections to HR.my are encrypted with SSL (TLS) protocol. HR.my data is encrypted on the storage with the industry standard AES-256 encryption algorithm and secured with daily off-site backup and data export. You may enforce 2-Step Verification or Two-Factor Authentication (2FA) for account login. HR.my passwords are hashed. HR.my data privacy is fully protected by restriction of the access for maintenance purpose only, with no third party allowed to access HR.my data at all. As an Employer, you have complete control over your employees' access to their Employee Web Account and the accessibility of your employees to certain information.
Review and manage employee expense claim applications instantly from your mobile devices. Managers will get email notifications whenever employees submit expense claims together with corresponding receipts and bills to be reviewed. You may enforce fine-grained control over each expense type by allocating monthly or yearly limit to each claim entitlement, be it claims by receipt, mileage, Per Diem etc.
You may manage and approve employee leave applications/ PTO from a very intuitive user interface. All employee Historical Leave records and current Leave Entitlements are readily accessible.
Track employee daily attendance including Overtime, Undertime and Tardiness easily with employee Web Clock In and Clock Out while optionally capture employee Selfie and Geolocation that could be viewed on Google Maps. Prevent buddy punching with employee selfie and use Field Check-In to track mobile workforce easily. Check who is IN or OUT at a glance through daily attendance view. Daily hours worked will be automatically calculated. Monthly Attendance report enables great insight with the capability to filter views by Department, Branch, Employee or Attendance Status.
Report, track and investigate incidents related to employee Misconducts, Merits, or job place Safety, Accidents etc. Besides keeping track of all employee deeds, you may allow employees to Anonymously report non-compliant workplace issues. Incident investigations allow employees involved to explain and provide evidences before a decision is meted out. Workplace Safety concerns could be raised to draw the management's attention in order to improve relevant SOPs.
Simplify and automate the Payroll Processing with automatically generated Payslips for employees. Supported Salary Processing periods include Monthly, Semi-Monthly, Weekly and Bi-Weekly.
You can empower employees and do away with paperwork with powerful workflows, e.g. Claim Approval Workflow or Leave Approval Workflow etc. that would automatically route all leave applications or expense claim submissions to the designated roles such as Line Manager, Head of Department, Head of Branch or Custom Role (e.g. Boss, HR Leave Review) for approval. For a larger organization, you could even set up multiple workflows for different employee groups. All application workflows are accurately logged in the Approval Workflow History that provides a complete audit trail of the approval processes.
Enable your employees to submit expense claim, apply leave, check Leave Entitlements & balances, historical records and application status directly from their Employee Web Account anytime, anywhere and from any device. Employees will be able to attach supporting proof for each expense claim or leave application, which also greatly cut down the filing work for you. All applicants, Approvers and you will get notified for each new application and review status automatically.
Take advantage of the Leave Schedule / Planner to plan for your workforce availability by making an informed decision before approving leave applications. All Supervisors (Manager, Head of Department or Head of Branch) get full visibility into their subordinates' leave plan, including immediate subordinates, employees who are in the department or branch where they are the head.
Check monthly leave statistics visually by Department or by Branch via a powerful Leave Schedule / Planner. All Holidays, Day Off as well as Leave Applications are shown clearly on the Leave Planner. Besides, you could also enable the option to allow your employees to check the Leave Schedule of other employees of the same Department, Branch or whole Organization.
You may now migrate literally any existing paper-based document approval workflow (such as circulation of Timesheet, Expense Claim, OT Request or Purchase Request form for Manager's approval) to HR.my's versatile Document Workflow.
Team collaboration has never been easier with Employee Discussion Boards / Forums. Encourage employee engagement by facilitating exchange of thoughts, such as suggesting ideas for improvement or innovation. Listen to important feedback on various company procedures or policies. Conduct survey to understand how employees think about certain issues or events related to company. Create an open HR platform for employees to build up sense of belonging and rapport with their teammates. Equally important, to allow employees to share and retain knowledge of their domain in a centralized searchable forum. Employees can learn and share experience with colleagues through organized discussions of issues, easily search past experience and knowledge from other colleageus who may have encountered and handled similar problems.
Securely share Documents and Forms online so that your colleagues will not have to come to you to request for the same documents again and again. Employee on-boarding would be much smoother by allowing new recruits to go through important documents online, such as Employee's Handbook, company policies, SOP on certain workflows etc. Additionally, employees can submit reports (such as Timesheet) for Manager's review anytime, while Employer could serve Disciplinary Warning Letter or Memo to individual employee with optional Manager access.
Make important announcements and optionally send out notifications on the latest announcements to all employees. Employees can check out current and historical announcements easily without skipping any important ones. New hires will be able to get to know all the important events quickly during on-boarding stage.
Your employees can log on to check Pay Slips or update their personal details. They can also look up other employee information such as contacts from Employee Directory, if granted with sufficient access right. For managers, they can also check employees' attendance and leave schedules, or to review employees' claims etc. Most importantly, employees can clock in or out, apply and check for leave & expense claim application status, company announcements, join discussions, retrieve company forms along with other self-service features that you would expect to improve employee productivity online.
Maintaining employee credentials such as Education, Experience, Employment Training is just a snap. Reduce occupational risk by tracking employee Legal Documents (such as Passport, Visa, License, Permit etc) to make sure that employees always possess valid documents under employment.
Get important alerts about your employees, including Employment Contract expiry, Visa / Work Permit expiry, end of Probation, Salary Review, employee Anniversaries and others. Employees also get important alerts about other colleagues, such as birthday or job anniversary.
Keep complete historical records of employee Salary Adjustments and Job Position changes, leave application and approval history, Announcements, forum discussions and etc.
Most importantly, you possess full control over all Leave Transaction, Attendance, Time Clock and Payroll data, as you get to Print and Export all monthly Leave Transactions, Attendance, Time Clock records and Payroll results to Excel format anytime.
HR.my is regularly updated with new features. Needless to mention, you can request for NEW features to be added for FREE! As a matter of fact, most of the features are actually added upon users' requests.
Best of all, you get to access all online Human Resource Management functions via iPad, Android Tablets, Mac or Windows anytime (24 x 7). NO download or installation is necessary!
For more information about using HR.my - free HR software (online leave management software), please visit the User Guide section or our HR and Payroll forum.
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